The City of Wilmington is currently accepting bids for the removal and application to farm land of lime sludge from the Water Treatment Plant lime storage facility for 2017 and 2018.
SOLICITATION OF BIDS FOR WORK AND MATERIAL
Per Ordinance No. O-17-04
Sealed bids will be received in the office of the Service Director of the City of Wilmington, Ohio, 69 N. South Street, Wilmington, Ohio by 12:00 Noon on Wednesday, March 22, 2017 for the:
REMOVAL AND APPLICATION TO FARM LAND OF LIME SLUDGE FROM WATER TREATMENT PLANT LIME STORAGE FACILITY FOR 2017 and 2018
Said bids will be opened and read in the Service Director's Office
Pursuant to Section 153.54, et. Seg. of the Ohio Revised Code, the bidder shall submit a Bid Guaranty in the form of either:
a. A bond for the full amount of the bid; OR
b. A certified check, cashier’s check or letter of credit pursuant to Chapter
1305 of the Ohio Revised Code, in the amount of ten (10) percent of the bid.
The successful bidder must replace the bid guaranty with a one-hundred percent Performance Bond upon award of the bid.
Each bidder must ensure that all employees and applicants for employment are not discriminated against because of race, color, religion, sex, handicap, or national origin.
Instructions to Bidders, Form of Proposal, Contract Agreement, Specifications, Contract Bond and other contract documents may be examined at the Office of the Service Director or may be found on the RFP/RFQ/Invitation to Bid page of the City of Wilmington website at www.ci.wilmington.oh.us.
Bids shall be sealed and addressed to:
City of Wilmington
69 N. South Street
Wilmington, Ohio 45177
And marked: LIME SLUDGE REMOVAL/WATER TREATMENT PLANT 2017/2018
No bidder may withdraw his bid within sixty (60) days of the actual date of the bid opening thereof.
The Board of Control reserves the right to reject any or all bids and to waive any irregularities of bids should the same be the advantage of the City.
BY ORDER OF THE SERVICE DIRECTOR
City of Wilmington, Ohio
REMOVAL OF LIME SLUDGE FROM WATER PLANT LIME STORAGE FACILITY LOCATED AT 1142 PRAIRIE AVENUE, WILMINGTON, OHIO 45177
Contractors should visit the site before submitting a bid.
The contractor shall be responsible for all labor, material, tools and equipment necessary to accomplish all the work for removing the specified amount of lime sludge from the lime storage facility.
The contractor shall repair all turf and lagoon damage caused by use of their trucks and equipment.
Note: Water will be discharged into the lagoon during the cleaning process. Sludge to be removed in early spring and late fall.
The Contractor shall remove the lime from the facility, safely transport it to a farm site and apply the lime as directed by the farm owner or his authorized representative.
Should a lime spill occur anywhere along the hauling route, clean up procedures shall be started immediately and the City Water Department shall also be notified immediately of the occurrence.
AMOUNT TO BE REMOVED UNDER THIS CONTRACT:
The Contractor shall remove an estimated 1,500 tons each year, of dry lime material based upon samples and analysis of the samples by the Wilmington Water Treatment Plant. The City may, at its option, while the contractor is on the job site, increase the desired tonnage to be removed by up to 100% and pay the bid rate price or a lower agreed upon rate if a volume discount rate was offered. Maximum amount paid out per year can not exceed the annual budget appropriated amount of $70,000.00.
MEASUREMENT OF AMOUNT REMOVED:
The Owner shall be responsible for the determination of the percentage of solids of every load of sludge removed, which will be accomplished by the City laboratory or by a certified testing laboratory at no cost to the contractor. The laboratory test results shall be used as the basis for payment.
The Contractor shall provide the Owner with a daily record of sludge removed from the lagoon, indication time, gallons removed, truck number, certified weight ticket for each truck load, (Contractor shall pay for getting each truck load weighed at a certified weigh station) and the location where the sludge was applied.
Calculation of dry tons shall be by the following formula:
Dry tons = (gallons of liquid)x(% solids)x(8.34)x(specific gravity)/2,000
The value for specific gravity and % solids will be determined by the City laboratory or by a certified testing laboratory.
Samples shall be taken by the City of each load and will be a representative sample of the entire load.
PAYMENT FOR AMOUNT REMOVED:
The dry tons hauled out on each load shall be added together to equal the total amount of dry tons removed.
The Contractor shall be paid at the bid price quoted in his proposal for each dry ton removed.
The City shall pay the Contractor within thirty days following receipt of an invoice. The first invoice will not be presented until the sludge in the lagoon has been removed unless otherwise agreed to by the City. Upon receipt of an approved invoice, the City shall pay the Contractor the amount of the invoice less ten percent retainage. Following satisfactory completion of the project work and the City’s receipt of all required OEPA data, the City will pay the Contractor the total retained amount.
DUTIES OF THE CONTRACTOR:
The Contractor shall have an approvable OEPA land management plan. Submit a copy of the OEPA approved plan to the City of Wilmington.
All required permits shall be obtained by the Contractor.
The Contractor shall be responsible for contracting and making arrangements with all farmers who desire to have lime sludge applied to their farmland.
The Contractor shall obtain a signed agreement, from every owner or manager of any farmland to which lime sludge will be applied. The agreement form shall be supplied by the Contractor and the original copy shall be retained by the City of Wilmington and one copy given to the owner or manager of said farmland.
The Contractor shall make safety a prime concern during the prosecution of this contract. Safety of the Contractor or his employees, City employees, farmers, and the general public shall at all times be of the utmost concern. Any lime spills, unsafe acts or conditions observed by or reported to the Contractor shall be corrected immediately.
The Contractor shall abide by all Federal, State, County, Township and City Laws and Regulations. Road and bridge weight access limitations shall be strictly complied with. Where any doubts exist as to a load limit or access route, the proper entity shall be contacted immediately for clarification.
It shall be the sole responsibility of the Contractor to keep and maintain the construction site in a safe and orderly manner. The Contractor shall at his expense provide for such safety equipment as is needed for compliance with the existing Occupations Safety and Health Act (OSHA). Penalties for violations of the safety act shall be the full responsibility of the Contractor.
LAWS TO BE OBSERVED:
Contract provisions required in public contracts by applicable Federal, State and local Laws, ordinances, orders or regulations, are adopted herein by reference and shall be as fully effective as if rewritten herein.
The Contractor agrees that in the hiring of employees for the performance of work under this contract or any subcontract hereunder, no Contractor or subcontractor shall, by reason of race, creed, or color, discriminate against any citizens of the United States in the employment of labor or workers, who are qualified and available to perform the work to which the employment relates.