*** RESERVATIONS FOR THE LEMING HOUSE CAN BE MADE NO MORE THAN 1 YEAR
PRIOR TO YOUR DESIRED DATE ***

RENTAL CONTRACT FOR USE OF THE LEMING HOUSE

This Contract is entered into by and between the Board of Trustees of Miami Township (herein “Owner”) and (herein “Lessee”).

I. DATE: Lessee shall have possession of the premises from time and date specified below.

II. USE OF FACILITIES: During the stated date, Lessee and participants shall have the right to enter upon and use the Leming House for the purpose of holding a stated event and for no other purpose. The conduct of this event and the use of these facilities shall be in accordance with the terms of this contract. Lessee hereby acknowledges that he/she is familiar with the rules and regulations governing the use of the Leming House and agrees to be bound by all of the terms and conditions thereof. Lessee shall provide all materials necessary for hosting this event other than those specifically provided by the Owner. Lessee and all participants shall comply with all township rules and regulations and contracts pertaining to the use of this facility. The use of this facility may be terminated at any time and for any reason by the Owner without recourse from Lessee..

III. HOLD HARMLESS & INDEMNIFICATION: Lessee shall indemnify, hold harmless and defend the township, its officers, employees, agents against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees which the township, its officers or employees may hereafter sustain, incur or be required to pay, arising wholly or in part due to any act or omission or lessee, its agents, servants or employees, in the execution, performance or failure to perform lessee's obligations pursuant to this agreement.

VI. MISCELLANEOUS: This Contract shall be construed in accordance with the laws of the State of Ohio If any provision of this contract is rendered void or unenforceable by any decision of any Court, this shall not effect the validity of the remainder of the Contract. This Contract may not be assigned without the express written permission of the Board. This Contract shall not be construed as creating any rights in any person, including any mechanic lien rights, other that the use of this facility for the very specific purpose of hosting an event stated below. This Contract constitutes the entire agreement between the parties. No oral statement or representations survive the execution of this Contract.

PLEASE NOTE - LESSEE IS RESPONSIBLE FOR PICKING UP THE KEY TO THE LEMING HOUSE AT THE MIAMI TOWNSHIP CIVIC CENTER. IF YOUR EVENT IS MONDAY THROUGH FRIDAY YOU MAY PICK UP THE KEY ON THE DAY OF THE EVENT 8 A.M. THROUGH 4 P.M. IF YOUR EVENT IS ON A SATURDAY OR SUNDAY, YOU MUST PICK UP THE KEY ON THE FRIDAY BEFORE YOUR EVENT, NO LATER THAN 4:00 P.M. IF YOUR EVENT IS ON A LEGAL HOLIDAY WHEN THE TOWNSHIP OFFICES ARE CLOSED, YOU MUST PICK UP THE KEY ON THE WORKING DAY BEFORE YOUR EVENT NO LATER THAN 4:00 P.M.

LEMING HOUSE RULES & REGULATIONS

The following rules and regulations apply to the use of the Leming House. The Leming House is a NON-SMOKING facility and is not a private rental hall, but a facility paid for with the use of tax dollars. An individual/organization that rents the Leming House only has exclusive rental rights to the building and all entertainment and structured activities are to be conducted inside the facility.

RESERVATIONS: Residents of Miami Township may reserve the Leming House up to one (1) year in advance. Non-residents may reserve the Leming House up to six (6) months in advance. An individual/organization may rent the Leming House five (5) times per month.

RESIDENT AND NON-RESIDENT STATUS: Persons living in Miami Township or the owners of businesses located in Miami Township shall be considered “residents”. Miami Township residents may not serve as “agents” for functions primarily serving non-residents. The resident who rents the Leming House must be in attendance throughout the event.

CAPACITY: The Leming House has seating available for 120 guests (15 tables x 8 chairs).

HOURS OF OPERATION: 10 a.m. to 12 Midnight.

SECURITY DEPOSIT: A $200 refundable security deposit is required for ALL events. The deposit will be refunded within fourteen (14) days of the rental if Lessee is in compliance with all rules and regulations and the premises is left in the same condition as it was in before the event. Homeowner's Associations are exempt from paying the security deposit for their annual meeting (one meeting per year per HOA). The security deposit is due at the time the time the facility is reserved and must be in the form of a check or money order. No cash accepted. The deposit will be forfeited under the following circumstances: A) Failure to clean facility; B) Failure to return key; C) Failure to secure facility including activation of security system; D) Damage to facilities or furnishings; E) Possession or consumption of intoxicating beverages without proper permit; F) Failure to return tables and chairs to their original positions; G) Any other act of negligence; H) Breach of rules and regulations or rental contract. Lessee hereby warrants that he/she will be personally responsible for the cost of repair of any damage over and above that covered by the security deposit, as determined by the Township Administrator. Lessee recognizes that Miami Township is in no way responsible for lost, damaged or stolen items. .

FEES

Resident Monday - Thursday

Full Room $100

Resident Friday - Sunday (and Holidays)

Full Room $200

Non-Resident Monday - Thursday

Full Room $300

Non-Resident Friday - Sunday (and Holidays)

Full Room $500

Set-Up or Tear Down Fee

$100 each

NON-PROFIT ORGANIZATIONS: Legally chartered non-profit groups who primarily serve Miami Township may reserve the Leming House up to two (2) times per month or twelve (12) times per calendar year for Monday-Thursday only. These reservations may not be made more than ninety (90) days in advance. Homeowner's Associations (HOA) may reserve a facility up to ninety (90) days in advance for their annual meeting (one meeting per year per HOA). The hourly fee will be waived for HOA annual meetings.

COMMERCIAL USE: Commercial use of the Leming House is prohibited. Businesses may use the facility for training or other business related uses, but may not use the facility for the sale of any goods or services.

USE OF INTOXICATING BEVERAGES: The use of intoxicating beverages is permitted at the Leming House. A separate application (and permit) is required for events in which intoxicating beverages will be consumed. The sale of intoxicating beverages is prohibited. Intoxicating beverages shall not be furnished to minors under the age of twenty-one (21). Intoxicating beverages shall not be furnished to intoxicated persons, habitual alcoholics or to whom the Liquor Control Department has prohibited the sale of intoxicating beverages. Furnishing of intoxicating beverages will cease at 12:00 a.m. (midnight). Lessee is responsible for ensuring compliance with all Ohio laws pertaining to the use or consumption of intoxicating beverages.

CLEANING/SECURANCE OF FACILITY: Lessee is required to clean and secure the facility after an event. The building is to be left in the same condition as it was found. The following must be performed to insure that the security deposit is returned: A) Clean tables and chairs and place them in the same location as they were found; B) Clean up, vacuum, and remove all trash and garbage from the building, including kitchen; C) Turn out all lights (please note that the emergency lights will remain on at all times); D) Check all doors to be sure they are locked including the interior restroom doors.

MISCELLANEOUS:

Lessee must be twenty-one (21) years of age to rent the Leming House. .

If cancellation is necessary, Lessee must cancel at least 30 days in advance or _ of the rental fee will be forfeited. Any changes in rental dates and times must be done in person or in writing.

An employee of Miami Township shall have the right to enter said premises to determine if there are violations of rules and regulations or any state law.

Lessee shall maintain a copy of the rental contract with him/her during the rental as evidence of the registration.

Taping, tacking, or affixing anything to the walls, doors or ceiling of the Leming House is prohibited.

The use candles, other than those contained in glass and floating on water, is prohibited.

OPERATIONAL REQUIREMENTS FOR ENTERING/LEAVING THE LEMING HOUSE

The Leming House has a built-in security system that controls access to the facility when it is not in use. The security system is activated by an alarm key that is provided to the Lessee at the same time the entry key to the Leming House is issued. Lessee is responsible for obtaining these prior to the scheduled event. The entry key and alarm key will be issued to the Lessee on the day of the event between the hours of 8:00 a.m. and 4:30 p.m. For Saturday and Sunday events, the entry key and alarm key will be issued on Friday. Upon arriving at the Leming House, the Lessee deactivates the security system by inserting the alarm key into the alarm box located to the left of the main entrance, outside the building. The alarm is deactivated when the key is turned to the right and the green light is activated. Upon leaving the Leming House, the Lessee is required to activate the security system. The alarm is activated when the key is turned to the right and the red light is activated. The entry key and alarm must be returned on the next business day. If you develop a problem either in deactivating or activating the security system, please call 732-2231 and ask for a Miami Township Police Officer to assist you. Failure to activate the security system after your event forfeits the security deposit!!!

In conjunction with my application for use of the Leming House, I may request permission to serve alcohol at my event. I further understand that I must provide adult supervision to prevent consumption of alcoholic beverages by minors. I will not charge or solicit donations for admission to the event and/or for the alcoholic beverages. I agree to indemnify, hold harmless and defend the township, its officers, employees, and agents against any and all liability, loss, costs, damages, expenses, claims or actions, including attorney's fees which the township, its officers, employees and agents may hereafter sustain, incur or be required to pay, arising wholly or in part due to any act or omission of its agents, servants or employees, in the execution, performance or failure to perform my obligations pursuant to the terms and conditions of this permit. I affirm that I have read and understand the terms and conditions of the Miami Township Alcohol Permit Policy. This permit must be kept with the permit holder during the duration of the scheduled event and is subject to inspection by any employee of Miami Township.

Miami Township Alcohol Permit Policy

1.0 Purpose: 1.1 The purpose of this policy is to establish the procedures for obtaining permission to consume any form of alcoholic beverage on township-owned property.

2.0 Scope and Definitions:

2.1 This policy applies to the issuance of alcohol permits at the Miami Township Civic Center, Leming House and all township park pavilions.

2.2 The Miami Township Administrator or designee has authority to grant permission to persons to consume alcoholic beverages on township-owned property.

2.3 For Civic Center permits, no alcohol can be consumed outside the room that is rented. For Leming House permits, no alcohol can be consumed outside the building with the exception of the exterior deck. For park shelter permits, no alcohol can be consumed 30' beyond the perimeter of the shelter.

3.0 Policy

3.1 Permit Holder. The permit holder must be an individual of at least 21 years of age.

3.2 Rules of Conduct: The permit holder shall be responsible for maintaining order at the reserved facility both inside any building and on the grounds. The permit holder shall remain on the premises at all times; Persons using the facilities are responsible for complying with State, County, and Township regulations, including Miami Township Park Bylaws and Facility Rental Rules and Regulations; There will be no loud noise or inappropriate conduct that would infringe on the reasonable privacy of individuals in the facilities; The permit holder shall be responsible for ensuring that the activities conducted in the facility are contained within the area which is reserved; Glass containers for alcoholic beverages are not allowed in any of the permitted areas; The reserved facility shall be left in a state of cleanliness and good repair; The sale of alcoholic beverages at reserved facilities is prohibited; The permit holder shall be responsible for ensuring that alcoholic beverages are not served to minors. The Miami Township Police Department may conduct periodic checks of reserved facilities to ensure compliance with state statutes governing the consumption of alcohol.

3.3 Miami Township retains the right to revoke, modify, or cancel the policy at any time and as it sees appropriate.

3.4 This policy shall become effective upon its adoption.

BY SUBMITTING THE INFORMATION BELOW TO MIAMI TOWNSHIP, YOU HEREBY AGREE TO ALL RULES AND REGULATIONS STATED ABOVE